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Profile
Ellen Payne is an Executive Assistant and Administrative Director providing over 10 years of high-level support to C-suite executives, entrepreneurs, and business owners. Strategic troubleshooter recognized for driving results through innovative solutions, rapid skill acquisition, and streamlined operations. A trusted partner, valued for integrity, loyalty, and unwavering discretion.
Director of Administration for Non-Profit Organization
Strategic leader overseeing administrative, financial, and HR operations to ensure
operational excellence and mission alignment
• Designed and implemented comprehensive financial operations policies,
improving efficiency by 50% and cutting costs by 90%
• Directed annual audits, achieving clean opinions, reduced costs, and faster completion
• Cultivated relationships and built trust with funders, board members, and consultants,
resulting in 99.5% positive feedback and response time under 3 hours
• Composed organizational updates aligned with strategic goals, saving CEOs up to 8 hours weekly
• Oversaw over $1M in grant reporting and disbursements, ensuring timely and accurate submissions
• Planned and executed high-level conferences and events with 100% satisfaction rate from attendees
• Developed a financial dashboard used by executives and board members,
improving financial analysis capabilities by 60%
• Coordinated complex meeting logistics with 98% scheduling accuracy
Executive Assistant to Co-CEOs of Social Impact Organization
Right-hand to executive leadership, supporting strategic communication and high-level operations
.• Built strong relationships with internal and external stakeholders through effective communication
• Managed organizational systems, event logistics, and executive calendars
• Produced board-ready materials, reports, and executive communications
Executive Assistant to Commercial Real Estate Entrepreneur
Operations lead and strategic advisor for commercial real estate firm managing multimillion-dollar assets
• Managed financial recording through QuickBooks, saving 15+ hours of executive time weekly
• Created detailed financial reports for banks and regulatory bodies, ensuring 100% compliance
• Directed property renovation projects, leading to a 20% increase in revenue
• Supervised building operations and resolved maintenance issues in real time,
enabling extended executive travel
• Drafted leases and renewals, leading to 100% building occupancy
Executive Assistant to Criminal Defense Attorney
Operational backbone for a solo law practice, enhancing workflow and client service
• Built and maintained comprehensive digital and physical filing systems for hundreds of clients
• Handled confidential legal documents with the utmost discretion and professionalism
• Facilitated effective communication that accelerated case progression by 20%
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